Summary:

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment.

Responsibilities:

• Maintain and organize files in accordance with office protocols.
• Provide administrative support, including data entry, paperwork processing, and material requisitions as needed.
• Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration.
• Assist the AFSO with security forms and shipyard access requirements.
• Serve as the primary contact for printer/copier maintenance and other office equipment issues.
• Collaborate with team members and provide assistance to ensure smooth workflow.
• Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees.
• Ensure accuracy and completion of employees’ weekly timecards.

Qualifications & Skills:

• High school diploma, GED, or equivalent required.
• Minimum of two years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.).
• Strong attention to detail and accuracy.
• Excellent interpersonal, organizational, and time management skills.
• Ability to multi-task and prioritize multiple projects effectively.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively as part of a team.

This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!